Document 1) “Rental
Agreement” with the terms and conditions attached
HOUSE SHARE LICENSE
(A License for Shared Occupation of a Furnished and Serviced House)
Cottage, Church Rd, Lilleshall, Shropshire, TF10 9HE – 07966 276 205
PERIOD 12 months
beginning on ................../................../.....................
TERMINATION After the end of the above Period, the Sharer may end this License
by giving written notice to the Landlord of not less
than 1 Calendar
that starts from the Sharers next payment due date.
The PAYMENT £............ -00 payable by standing order in advance every: 4 weeks /
the bills and services detailed in the Terms and Conditions attached)
INVENTORY means the attached list of
the Landlord’s possessions at the Property which has been signed by
the Landlord and the
law requires that the written notice should not be less than four weeks in
the case of notices given by the Landlord.
This is not a tenancy agreement, but a Licence to
Occupy a serviced and furnished room in a serviced and furnished residence
and this license confers no security of tenure. This agreement is prevented
from being any form of tenancy due to the services being provided to the
occupiers of the Property. You will therefore NOT be a tenant but you will
be classed as a Licensee.
undersigned, understand that this is a legally binding contract. I have read
the attached terms and conditions and that by signing below I am agreeing to be
bound by the terms and conditions contained within.
SIGNED ........................................................... ...........................................................
PRINT ........................................................... ...........................................................
DATE ........................................................... ...........................................................
HOUSE SHARE LICENSE comprises the particulars
detailed above and the terms and conditions
whereby the serviced Property is licensed by the Landlord and taken by the
occupation with other Sharers during the Period upon making the Payment.
Terms & Conditions – License to Occupy a Serviced Room
within a Serviced Residence
1.1 Be allowed to share with the other occupiers of the
Property the use and facilities of the Property (include such bathroom, toilet,
kitchen and sitting room facilities as may be at the Property).
1.2 Pay the Payment at the times and in the manner
aforesaid without any deduction or abatement of setoff whatsoever. Rent is
calculated daily at a rate of 1/30th of the stated monthly rent and
covers the period from midday to midday, any part thereof will be charged at
the daily rate.
The Payment is reviewed twice annually with any price
increase starting in April and/or October and matched to the latest retail
1.3 Pay for the cost of all charges in respect of any
telephonic or television services used at or supplied to the Property and pay
any tax or license that may be required or that might be charged in addition to
or replacement of it during the Period.
1.4 Keep the interior of the Property in a good clean
condition and not damage or injure the Property or any part of it and if at the
end of the Period any item on the Inventory requires repair, replacing,
cleaning or laundering the Sharer will pay for the same (reasonable wear and
tear and damage by an insured risk excepted).
1.5 Maintain at the Property and keep in a good and clean
condition all of the items listed in the Inventory.
1.6 Not make any alteration or addition to the Property nor
without the Landlord’s prior written consent any redecoration or painting of the
1.7 Not to do or omit to do anything on or at the Property
which may be or become a nuisance or annoyance to the Landlord or any other
occupiers of the Property or Landlords or occupiers of
adjoining or nearby premises (including any form of anti-social behaviour - see
separate section) or which may in any way prejudice the insurance of the Property
or cause an increase in the premium payable therefore.
1.8 Not without the Landlord’s prior consent allow to keep
any pet or any kind of animal at the property.
1.9 Not use or occupy the Property in any way whatsoever
other than as a private residence.
1.10 Cook at the Property only in the kitchen.
1.11 Not part with or share possession or occupation of the
Property or any part thereof (the bedrooms are for single occupancy only –
unless named on the License to Occupy – guests are not allowed to regularly
stay over more than 3 nights per week as this would mean that you are sharing
possession of the property and that the guest would then be living in the property).
properly the bedroom, kitchen and bathroom to prevent any increase in moisture
that could lead to black condensation mould. Also to wipe any affected area
with a bleach solution to kill any spores and to report to the landlord any
mould problems for advice.
Landlord or the Landlords Agents at reasonable hours in the daytime to enter
the Property to view the state and condition thereof.
Landlord or the Landlords Agents at reasonable hours in the daytime within the
last twenty-eight days of the Licence to enter and view the Property with
Not have or
acquire diplomatic immunity.
Landlord of any complaints or repairs required in writing (including a required
timescale) and will serve them upon
the Landlord at the address stated with the name of
the Landlord above.
Not store any
bicycle or motor bike inside the house.
Not dry any
items on any radiator at the property (airers may be used if they do not block
2 In the event of the Payment being unpaid for more than seven
days after it is due (whether legally demanded for or not) or there being a
breach of any other of the Sharer’s obligations under this Licence or in the
event of the Sharer ceasing to reside at the Property or in the event of the
Sharer’s death this Licence shall there upon determine absolutely but without
prejudice to any of the Landlord’s other rights and remedies in respect of any
outstanding obligations on the part of the Sharer.
3 Within 14 working days of the landlord having received back
the keys and the completed “Balance Return Form” (sent to the Sharer before the
end of the License) any overpaid Amount will be returned to the Sharer or
balance thereof after any deductions properly made, returned by cheque and sent
to the forwarding address given on the “Balance Return Form”.
4 The Sharer authorises the Landlord to charge to any
payment card as detailed in the signed “Card Authorisation Form”; A] any
outstanding amounts owed to the Landlord for more than 7 days during the
License Period term (full details of these outstanding amounts will be given to
the Sharer), B] any outstanding amounts owed to the Landlord upon termination
of the License (full details sent to the Sharer at any forwarding address
5 Any Landlords insurance does not include insurance of any
of the Sharers personal possessions kept at the Property. The Landlord will not
be responsible for loss or damage to any of the Sharers possessions however
caused as insurance for the Sharers possessions is solely the responsibility of
6 The Landlord hereby notifies the Sharer that any
notices (including notices in proceedings) should be served upon the Landlord
at the address stated with the name of the Landlord above.
7 The Landlord will endeavour to satisfy complaints from
the Sharer in a professional like manner and within a reasonable timescale.
8 The Landlord will endeavour to complete repairs
necessary to the property in a workmanlike manner with minimum disruption to
the Sharer and in a reasonable period of time.
9 In the event of damage to or destruction of the
Property by any of the risks insured against by the Landlord the Sharer shall
be relieved from making the Payment to the extent that the Sharer’s use and
enjoyment of the Property is thereby prevented and from performance to the
extent of and whilst there prevails any such damage or destruction (except to
the extent that the insurance is prejudiced by any act or default of the
Sharer) the amount in case of dispute to be settled by arbitration.
10 The Payment includes for an amount towards the
following bills and services: Gas (excluding that used for drying clothes or
heating in summertime), Electric (excluding that used for drying clothes or
heating in summertime), Water, communal Council Tax, a fortnightly sanitising
Clean (a minimum of 25 per year), Gardening (as deemed necessary by the
Landlord) and Laundry. The Landlord will pay a maximum total of £200 a month
for Gas and Electric for the house, the Sharer agrees to pay their equal share within
14 days if this amount is exceeded. The Sharer also agrees to pay an extra
contribution when a substantial increase has been incurred in the supply of any
utility (in this case the cost will be split equally between the sharers and
will become due for payment after 14 days). The Landlord will arranged for the
provision of the Utilities that he is liable to pay for.
11 After the Period, either party may terminate this
Licence by giving written notice of a minimum of 1 calendar month that
commences on the next payment due date. For a Sharer’s notice to be valid, any
balance owing on the account would need to be paid in full along with the final
months rent. Upon the expiry of the notice period, this Licence shall end with
no further liability for either party save for liability for any antecedent
12 The Sharer shall not have exclusive possession of any
part of the Property and the identity of the other occupiers of the Property
shall be in the absolute discretion of the Landlord. The Sharer agrees to allow
the Landlord unrestricted rights of access to all parts of the property at all
times, for purposes of (but not limited to) cleaning, laundry, supply of
cleaning fluids, cloths, toilet rolls and other household consumables,
gardening, maintenance, access to the safe at the property, health and safety,
upkeep and decoration, or any other purpose as deemed necessary by the Landlord.
13 Where the context so admits:
13.1 The 'Property' includes all of the Landlord’s fixtures
and fittings at or upon the Property and all of the items listed in the
Inventory and (for the avoidance of doubt) the Room.
13.2 The 'Period' shall mean the period stated in the
particulars above or any shorter or longer period in the event of an earlier
termination or an extension of the Licence respectively.
14 The Sharer accepts full liability for their use of any
internet supplied to the property and any material downloaded or viewed.
15 Smoking by the Sharer, the Sharer’s guests, or any
other person is not allowed anywhere inside the property and by the Sharer
doing so or allowing the Sharer’s guests to do so, the Sharer will be in breach
16 The Sharer has been given permission to use any of the
landlords possessions detailed in the inventory and supplied to the property by
the Landlord. By using any of the Landlords possessions at the property, the
Sharer agrees that this will be at their own risk and that the Landlord will
not be held responsible for any loss or damage to the Sharers possessions
however caused (with exception of negligence on the part of the owner). In the
absolute discretion of the Landlord, the Landlord may repair or replace or
leave or completely remove any item from the property that has been reported as
not working (this includes, but is not limited to, any electrical or mechanical
17 In order to minimise the effect of any escalating rent
arrears, the Sharer agrees to move to a more affordable room within the
Landlord’s estate should the Sharer be more than 1 months rent in arrears and
the Sharer has not been able to keep to a repayment plan previously agreed with
18 The Sharer will be notified in writing of any changes
to these Terms and Conditions one month before they come into force. It will be
deemed that the Sharer will have accepted the new Terms and Conditions and will
therefore be bound by them, unless the Sharer has rejected them in writing, sent
to the landlords address above before the date they are due to come into force,
whereupon the Sharer will be given the option to end the agreement by way of 1
months notice if outside of the Period.
19 If the Sharer has signed a
Continuous Payment Authority and agrees that if the Landlord cannot collect in
a single transaction any monies owed to the landlord, the Landlord can make
further attempts to collect on the Sharers debit or credit card in order to
collect the money, either in one payment or in several amounts, on a continuous
basis until the amount owed is repaid in full. The Sharer agrees that if the
Sharer has provided the Landlord with details of any other debit or credit card
and the Landlord is unsuccessful in collecting payment from the first debit or
credit card, the Landlord may seek payment from such other card(s) either in
one or several payments, on a continuing basis until the Sharer has repaid the
20 The Sharer acknowledges that paying the
Payment late or leaving with a debt owing to the Landlord will have severe
consequences as follows;
i.The Sharer agrees to allow the Landlord to inform Credit Reference Agencies if
the Sharer has not paid on time or if there is an outstanding balance owed to
the Landlord and the Sharer acknowledges that this information may be kept on
the Sharers files at the Credit Reference Agencies and that it may make it more
difficult for the Sharer to obtain accommodation or credit in the future.
ii.The Sharer agrees to allow the Landlord to inform Landlords Referencing
Agencies if the Sharer has not paid on time or if there is an outstanding
balance owed to the Landlord and the Sharer acknowledges that this information
may be kept on the Sharers files at Landlords Referencing Agencies and that it
will make it more difficult for the Sharer to obtain any form of housing rental
agreement in the future.
iii.The Sharer agrees that the Landlord may take legal action to recover any debt
from the Sharer and that the cost of any recovery will be passed onto the
Sharer, the Sharer also agrees and the
Landlord may sell the Sharer’s debt and any purchaser may also take legal
action to recover the debt. If there is a debt owing to the Landlord, then the
Sharer agrees to keep the Landlord informed of any new service address after
the Sharer has left and the Sharer acknowledges that by failing to inform the
Landlord of any new service address, the Sharer is agreeing to have legal
documents served on the Property address above and all legal documents will be
served on the last given address.
21 All references to the singular shall include the plural
and vice versa and any obligations or liabilities of more than one person shall
be joint and several and an obligation on the part of a party shall include an
obligation not to allow or permit the breach of that obligation
22 The Sharer acknowledges that this contract has been
offered to the Sharer on the basis of the information supplied on the
Application Form that was filled in by the Sharer prior the commencement of the
contract. If any of the information relied upon in the Application Form is
found to be incorrect, missing, or false, or if the Landlord has been misled in
any way and in order to gain an offer of contract, then the Sharer will be
deemed to be in immediate breach of contract terminating the contract with
23 Payments are credited to the account in the following order:
1) interest / fees, 2) damages / repairs, 3) collection costs, 4) court orders,
General Charges During Contract by Request of the
Replacement of lost Key (price per key)
Replacement of Front Door Lock and Keys for household (if required)
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Materials required resulting from a Sharers activity*
of Contract Charges
vacated room (including deep cleaning needed from smoking), if required
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Materials required resulting from a Sharers activity*
and viewings (if leaving within the PERIOD) one off charge that needs to
be paid before we will re-advertise
Lost Rent (if leaving
within the PERIOD) price per day until re-let – to a maximum of the remainder of the Period
Charges on Defaults
Court costs, Solicitor costs
Legal Administration costs, Debt Collection costs, Search and Tracing costs
24 The Sharer acknowledges the following Account Charges:
The above list is not exhaustive and different charges may
apply or be changed as necessary
* An activity by a Sharer resulting in work needed to a
property or contents of property as deemed necessary by The Landlord (e.g.
broken window or damaged door etc).
** Time scale is a guide only and may be lengthened or
shortened on the discretion of The Landlord
Extra terms and conditions for property licensing
imposed by Telford and Wrekin Council
and to also comply with legislation by both central
and local government.
25 The below signed agrees that they are responsible for
their own behaviour and the behaviour of their visitors.
signed understands that if they, other occupiers, or their visitors:-
nuisance or annoyance to neighbours; or
use abusive or
threatening language or behaviour to neighbours; or
fail to store
or dispose of refuse properly; or
to fixtures, fittings, fire prevention or alarm equipment or installations, or;
to the fabric of the premises; or
fail to give
access to the Landlord or his agent for the purpose of maintaining communal
areas or, upon reasonable notice, to inspect or undertake works within their
they will be liable to enforcement action which may
include possession proceedings either under the terms of the tenancy, pursuant
to s.21 of the Housing Act 1988 or pursuant to Grounds 13 or 14 of Schedule 2
of the Housing Act 1988.
26 Signed for Documents:
each box below next to the document number to show that you have been given a
copy of each of the documents listed and that you have read each of the
If there is
anything contained within the documents that you do not understand then you are
confirming that you have asked for an explanation and you have understood the
* Document 1) Copy
of “Rental Agreement” with the terms
and conditions attached comprising 6 pages - this is page 5.
* Document 2) Copy
of “Room Inventory”, “House Inventory” and “Defects” forms comprising 4 pages.
* Document 3) Copy
of “Standing Order” form to help set
up rent payments comprising 1 page.
* Document 4) Copy
of the current “Gas Safety Certificate”
and I acknowledge that any current or future dated certificates will be located
and stored under the cutlery tray in the kitchen for me to see.
* Document 5) Copy
of “Your recycling and waste collection
calendar” leaflet / information sheet comprising ½ page.
* Document 6) Copy
of “What you can recycle” leaflet /
information sheet comprising ½ page.
* Document 7) Copy
of “Refuse and Bulky Item Collections”
leaflet / information sheet comprising 1 page.
* Document 8) Copy
of “HOW TO... RENT The checklist for
renting in England”. Version “July 2018”. Please note that the current and
latest version can also be seen here at any time:
This copy comprising
undersigned, have ticked the boxes above next to the above document numbers and
in doing so I acknowledge receipt of full and legible copies of all the
documents on the above document list numbered 1 to 8. I have read each document,
I understand what is contained in each document and where I have had any
questions about anything contained in the above documents I have received a
complete answer to my question which fully explains it to me. I understand that
the above documents form part of the contract and that they have to be given to
me in order to conform to relevant housing legislation and I agree that I will
abide by and comply with the all of the above documents.
Print ..................................................... Date
27 Signed for Statements:
each statement showing that you have read and understood the statement.
for clarity if there is anything that you do not understand.
* Statement 1) Fire Alarms: I understand the importance of
the mains and battery backed up Fire Alarms installed at the property in
alerting me to a potential fire somewhere within the property. I agree to never
interfere with any Fire Alarm in the property or to alter any Fire Alarm in any
way. I also agree to alert the Landlord within 24 hours of me knowing about any
fault with any Fire Alarm.
* Statement 2) On Hearing the Fire Alarm: I understand that in the case of the
fire alarms sounding I will evacuate the property and will only return if it is
safe to do so in the case of a false alarm. I understand the importance of
getting out of the building straight away and alerting anyone else within the
property to do the same and then calling 999 if there is a fire.
* Statement 3) False Alarms: I understand that if
there is a “False Alarm” such as caused by burning toast, then the hush button
on the nearest alarm outside the kitchen can be pressed to hush the alarm –
this should only be done if you and the other occupiers all agree and are
certain that it was a false alarm. In all cases the manager should be informed
regardless. I also understand that the “Heat Alarm” in the kitchen is not a “Smoke
Alarm” and will not trigger on a false alarm such as burnt toast.
* Statement 4) Emergency Lights: I understand the
importance of the Emergency Lights installed at the property in lighting up the
escape route enabling my clear route out of the property in the case of a fire.
I agree to never interfere with an Emergency Light in the property or to alter
an Emergency Light in any way. I also agree to alert the Landlord within 24
hours of me knowing about any fault with an Emergency Light.
* Statement 5) Fire doors: I understand the importance
of the Fire Doors installed at the property in protecting the escape route from
fire and smoke and in containing a fire within the ignition room. I agree to
never prop open any fire door in the property or to interfere with any fire
door in any way. I also agree to alert the Landlord within 24 hours of me
knowing about any fault with a fire door.
* Statement 6) Escape route: I understand that it is
my responsibility to keep the escape route completely clear at all times and
that I must remove any item if it is causing an obstruction to the escape route
/ protected route out of the property regardless of whom the item belongs to. I
agree that I have been shown the escape route / protected route out of the
property along with any alternatives available in the case of a fire or
* Statement 7) Start
Cleanliness: I confirm that all areas of the property, the room, the
house, the outside of the house along with all arears of the gardens are fully
clean and tidy and all items contained within, including all fixtures and
fittings, and in good proper working order and I will inform the Landlord if
this is ever not the case.
* Statement 8) EPC:
As I am renting a room within a House of Multiple Occupation, I understand that
it is not a requirement to have an Energy Performance Certificate.
undersigned, have ticked the boxes above next to the above statements and in
doing so I confirm that I have read them, understand them, and if I have had
any questions about the above statements then my questions have been fully
answered and explained to me. I understand that the above statements will form
part of the contract and that they have to be agreed to in order to conform to
relevant housing legislation and I agree that I will abide by and comply with
the above statements.
Print ..................................................... Date